Microsoft 365 Apps
You can access OneDrive, Lincoln Email, Contacts, and personal calendar with Microsoft 365 Apps, which also provides web app versions of popular office web apps.
- Login to Office 365 emails at portal.office.com using your Lincoln University Email address and network password
- Click on "Install Office" in the top right-hand corner
- Click on "Office 365 Apps" to download and install.
After installing Office 365, you will be prompted to sign in to activate the software. You need to do this to be able to edit documents and save to OneDrive.
Method A
- Open one of the Office applications, like Word
- If an activation window pops up, enter your full Lincoln email address
- If prompted, choose Work or School account
- Enter your Lincoln account password.
Method B
If Office is already installed on your computer or you were signed out, follow the steps below:
- Open one of the Office applications, like Word
- Have a look at the top right corner under Minimise
- Click Sign In if you are not already signed in. Follow Method A above.
- If you are signed in, click your name and make sure you are signed in with your Lincoln account
- Switch account if you need to change to your Lincoln account.
Before you download Microsoft Office for Mac you need to know what version of OS X you have. Find this version number by clicking on the Apple logo at the top left-hand corner and click on About This Mac.
Please note:
- You need to be running MacOS X 10.15 or later to install Office 365
- Both Office 365 and OneDrive can be installed from the Apple App Store
If you have Microsoft Office already installed, you can register your copy of Office by opening up any Microsoft Office program and signing into an existing Office 365 subscription with your Lincoln University email address.
Your license to Microsoft Office 365; including all five Office 365 activations, your lincolnuni.ac.nz email, OneDrive for Business, Skype for Business etc. depends on your enrolment status remaining current. When you graduate, complete, or otherwise discontinue your enrolment with Lincoln there are changes to your use of these services.
Please note that 12 months after you complete your enrolment as a Lincoln student your licence expires. We will remind you by email closer to this time.
What is Office 365 Apps used for?
Student Email
All students receive a Lincoln University email account through Office 365 which is accessible from almost any web browser on or off campus. This email is how the University officially communicates to all students so it should be checked daily for important announcements. New students are allocated an email address after accepting their study offer and further instructions are sent to personal email addresses in the weeks leading up to starting at Lincoln.
Office 365 is a web-based service which includes a 100GB mailbox, calendar and contact management, access to Office Web Apps and 1 TB of OneDrive cloud storage.
Staff email
The standard email program is Microsoft Outlook 365 (available on Lincoln University staff desktops); and Microsoft Outlook Webmail (Office 365), which can be accessed through any web browser whether on or off campus by going to o365.lincoln.ac.nz.
Office 365 Apps
Outlook Web App
Feature rich web browser access to your University email, contacts and personal calendar.
- 100 GB of mailbox storage
- Schedule meetings quick and easily with other students
Office Web Apps
Create and edit Microsoft Office documents in your web browser.
- The Office Web Apps include Word, PowerPoint, Excel, and OneNote
Microsoft Teams
This has been enabled for both Students and Staff.
There’s an abundance of online material providing guidance and user support for teams on the Office Training Centre website.
For Mac users - How to install and Use MS Teams on MAC
OneDrive - 1TB of storage
Access your OneDrive via your Office 365 account
- Easily upload documents via the web
- Create new office documents on your OneDrive
- Edit office documents in your web browser
- Share documents with your fellow students.
Accessing Office 365
Go to portal.office.com. Login with your email address and your Lincoln network password.
Using Office 365
Rules allow you to move, flag, and respond to email messages automatically. You can also use rules to play sounds, move messages to folders, or display new item alerts. The easiest and most common rule to create is one that allows you to move an item from a certain sender or with certain words in the subject line to another folder. You can create this rule directly from a message you've already received.
Follow this link for instructions on how to create mailbox rules.
This process is for when you want to save a copy of your emails if you want to save space or want a copy of your mailbox when you are leaving the University or finishing your study.
The process below is for Outlook 2013 and later and Microsoft 365 (Office 365).
- Select File > Open & Export > Import/Export.
- Select Export to a file, and then select Next.
- Select Outlook Data File (.pst), and select Next.
- Select the mail folder you want to back up and select Next.
- Choose a location and name for your backup file, and then select Finish.
- If you want to ensure no one has access to your files, enter and confirm a password, and then select OK.
- The messages that you keep in a .pst file are no different from other messages. You can forward, reply, or search through the stored messages as you do with other messages.
Import Outlook items from a .pst file in Outlook for PC
- At the top of your Outlook ribbon, select File.
- Select Open & Export > Import/Export. This starts the Import/Export wizard.
- Select Import from another program or file, and then click Next.
- Select Outlook Data File (.pst) and click Next.
- Browse to the .pst file you want to import. Under Options, choose how you want to deal with emails and contacts, then choose Next.
- If a password was assigned to the Outlook Data File (.pst), enter the password, and then click OK.
- If you're importing the contents of your .pst file into your Microsoft 365 mailbox, choose that mailbox here.
- If you're NOT importing into your Microsoft 365 mailbox, choose Import items into the current folder. This imports the data into the folder currently selected.
- Choose Finish. Outlook starts importing the contents of your .pst file immediately. When the progress box disappears, the import is finished.
- If you're importing your .pst file to your Microsoft 365 mailbox, you may see a message that it's trying to connect with Microsoft 365. This happens when the Internet connection is interrupted, even for a moment. Once your Internet connection is re-established, Outlook will continue importing the .pst file.
In Office 365, you can record a greeting, edit and change call answering rules, set up Outlook Voice Access and email notification settings, and enable voice mail preview using the Voice Mail options in the Outlook on the web Options pane You can also setup your Greeting from within Skype for Business itself.
OneDrive is a cloud based system where you can store your files without having to worry about them and Microsoft is taking care of the storage for you.
It is your personal web space with your Office 365 account via the OneDrive link. Here you can create and edit Office documents with the Office Web Apps (Word, Excel, etc), upload your own documents, and share content with other Office users.
Access OneDrive Online
- Sign in to your Office 365 account from a web browser: portal.office.com using your firstname.lastname@lincolnuni.ac.nz email address and password
- At the top left of the page, select the app launcher and then select OneDrive.
Options to upload files
- You can upload files to OneDrive for Business by:
- Dragging from File Explorer into the web browser.
- Use the upload button from within OneDrive
- Use File Explorer
- Use within the application when saving
- Drag the files or folder from the PC into the web browser
- Select File Explorer from the Windows taskbar
- Select the file you want to upload to OneDrive for Business. To select more than one file within a folder, press Ctrl on the keyboard as you select files
- Hold the left mouse button down and drag the files to OneDrive for Business
- When your files are uploaded, you’ll see a notification in the upper right corner of your browser to show that your files were uploaded (online view).
- Use the Upload button
- Select Upload within OneDrive
- Browse to the file you want to upload and select
- Select Open
- When your files are uploaded, you’ll see a notification in the upper right to show that your files were uploaded
- Recommended for Mac computers
- In Firefox and Chrome you get the option to upload both files and folders.
- Using File Explorer - This can only be done if you have setup online Sync
- Select File Explorer from the Windows taskbar
- Select the file you want to upload to OneDrive for Business. To select more than one file within a folder, press Ctrl on the keyboard as you select files
- Hold the left mouse button down and drag the files to OneDrive for Business
- Open Windows Explorer
- You can then drag and drop files from OneDrive
- Access OneDrive from Office 365 apps (computer and internet browser)
- You can also upload and save files from your Office 365 apps
- Save and open files in your Office apps
- Select File > Save As > OneDrive - Lincoln University to save a work file to OneDrive.
- If OneDrive does not show, + Add a place and select “Office 365 Sharepoint”
- Select File > Open and then select OneDrive, to open a file saved to OneDrive
- Computer Sync
- Use OneDrive for Business to sync your OneDrive or SharePoint files to your computer. After that, you can work with files directly in your file system and access them even when you're offline. Whenever you're online, any changes that you or others make will sync automatically
Your license to Microsoft Office 365; including all five Office 365 activations, your lincolnuni.ac.nz email, OneDrive for Business, Skype for Business etc. depends on your enrolment status remaining current. When you graduate, complete, or otherwise discontinue your enrolment with Lincoln there are changes to your use of these services.
Please note that 12 months after you complete your enrolment as a Lincoln student your licence expires. We will remind you by email closer to this time.