Getting the latest version of Office 365 for free
As an enrolled Lincoln student or active staff member, you are able to download, install and use Office 365 on your personal device (Windows or Mac Operating System) while you are enrolled, for free.
Installing Office
  • Login to Office 365 emails at using your Lincoln University Email address and network password 
  • Click on "Install Office" in the top right-hand corner 
  • Click on  "Office 365 Apps" to download and install.
Activating Office 365 on your PC

After installing Office 365, you will be prompted to sign in to activate the software. You need to do this to be able to edit documents and save to OneDrive. 

Method A 
  1. Open one of the Office applications, like Word
  2. If an activation window pops up, enter your full Lincoln email address
  3. If prompted, choose Work or School account 
  4. Enter your Lincoln account password. 
Method B

If Office is already installed on your computer or you were signed out, follow the steps below: 

  1. Open one of the Office applications, like Word
  2. Have a look at the top right corner under Minimise
  3. Click Sign In if you are not already signed in. Follow Method A above. 
  4. If you are signed in, click your name and make sure you are signed in with your Lincoln account
  5. Switch account if you need to change to your Lincoln account. 
Office 365 and OneDrive on Mac

Before you download Microsoft Office for Mac you need to know what version of OS X you have. Find this version number by clicking on the Apple logo at the top left-hand corner and click on About This Mac.

Please note: 

  • You need to be running MacOS X 10.15 or later to install Office 365
  • Both Office 365 and OneDrive can be installed from the Apple App Store 

If you have Microsoft Office already installed, you can register your copy of Office by opening up any Microsoft Office program and signing into an existing Office 365 subscription with your Lincoln University email address. 


Your license to Microsoft Office 365; including all five Office 365 activations, your email, OneDrive for Business, Skype for Business etc. depends on your enrolment status remaining current. When you graduate, complete, or otherwise discontinue your enrolment with Lincoln there are changes to your use of these services. 

Please note that 12 months after you complete your enrolment as a Lincoln student your licence expires. We will remind you by email closer to this time.

What is Office 365 Apps used for?

Student Email

All students receive a Lincoln University email account through Office 365 which is accessible from almost any web browser on or off campus. This email is how the University officially communicates to all students so it should be checked daily for important announcements. New students are allocated an email address after accepting their study offer and further instructions are sent to personal email addresses in the weeks leading up to starting at Lincoln.


Office 365 is a web-based service which includes a 100GB mailbox, calendar and contact management, access to Office Web Apps and 1 TB of OneDrive cloud storage.

Staff email

The standard email program is Microsoft Outlook 365 (available on Lincoln University staff desktops); and Microsoft Outlook Webmail (Office 365), which can be accessed through any web browser whether on or off campus by going to 

Office 365 Apps

Outlook Web App

Feature rich web browser access to your University email, contacts and personal calendar.  

  • 100 GB of mailbox storage 
  • Schedule meetings quick and easily with other students
Office Web Apps

Create and edit Microsoft Office documents in your web browser. 

  • The Office Web Apps include Word, PowerPoint, Excel, and OneNote 
Microsoft Teams

This has been enabled for both Students and Staff. 

There’s an abundance of online material providing guidance and user support for teams on the Office Training Centre website. 

For Mac users - How to install and Use MS Teams on MAC

OneDrive - 1TB of storage

Access your OneDrive via your Office 365 account 

  • Easily upload documents via the web
  • Create new office documents on your OneDrive 
  • Edit office documents in your web browser 
  • Share documents with your fellow students. 

Accessing Office 365

Go to Login with your email address and your Lincoln network password. 

Using Office 365